For Independent Healthcare Practices

Most platforms won't sign your BAA. We will.

Website, CRM, patient intake, and phones in one HIPAA-compliant platform, with a signed BAA from day one. The protected place your practice grows.

Signed BAA at every tier · One platform, one bill · Built for independent practices

Is your marketing stack a HIPAA liability?

Every tool that touches a patient inquiry, your website forms, your texting app, your scheduling links, handles protected health information. Most were never built for that responsibility.

BAA, In Plain Terms

A Business Associate Agreement is the contract HIPAA requires between your practice and every vendor that handles patient information. Without one, the vendor's slip-up is your violation, the law puts the responsibility on the practice, not the tool.

Read the Terms.

Most mainstream marketing platforms exclude PHI in their terms of service. If patient data flows through them, the compliance risk stays with you, not them.

One stack, eight exposures.

The average practice runs five to eight disconnected tools. Each one is a separate vendor, a separate contract, and a separate compliance question.

The BAA test.

A vendor that handles patient information and won't sign a Business Associate Agreement is telling you exactly where you stand. It takes one question to find out.

This Isn't Theoretical

Independent practices, including single-location dental offices, have paid $10,000 to $62,500 in federal penalties and settlements for things as routine as replying to a Yelp review or sharing a patient list with a marketing partner. Federal regulators have said it plainly: complaints are taken seriously no matter how large or small the organization.

One platform built to do both jobs.

HIPAA HAVEN was built on a simple position: you should not have to choose between growing your practice and protecting your patients.

PROTECT

  • Signed BAA at every tier

  • Built-in BAA management for your other vendors

  • Compliant hosting, forms, and communication

  • HIPAA HAVEN PROTECTED badge

GROW

  • Professional practice website

  • Patient CRM and pipeline

  • SEO, content, and directory visibility

  • Nurture automation

  • Advertising management and virtual reception at higher tiers

All of it in one platform, one vendor, one bill, one BAA instead of eight.

Protected in weeks, not quarters.

Audit.

We assess your current digital footprint and compliance exposure, and hand you a clear picture of where you stand.

Build.

We stand up your compliant platform, website, CRM, forms, and BAA, configured for your practice and specialty.

The BAA test.

Your patient acquisition system goes live. Add visibility, automation, and reception as you move up tiers.

This Isn't Theoretical

Day 1

Agreement signed. Onboarding starts same day.

Day 3

Your BAA: executed and in your hands.

Day 10

Website and compliant intake, built.

Day 14

Live, with the PROTECTED badge on your site.

Foundation timeline. Growth: 21 days. Scale: 30 days.

Foundation timeline.

Growth: 21 days. Scale: 30 days.

What no one else puts in writing.

We sign your BAA. Every tier. Day one.

Every tier. Day one. Not an enterprise add-on. Not a premium upsell. A contractual commitment that comes standard.

Compliance you can show.

The HIPAA HAVEN PROTECTED badge gives your patients a visible trust signal backed by published criteria, earned by every practice on the platform.

Reception inside the walls.

Patient calls answered and intake handled inside your compliant platform, not routed through consumer-grade tools outside it.

All-in-one, under $500 to start.

Website, CRM, BAA management, and local visibility in one system, for less than most practices spend on the fragmented stack it replaces.

The HIPAA HAVEN Protected Badge

Trust your patients can see.

Every HIPAA HAVEN practice earns the PROTECTED badge for its website and front door, one mark, tied to published criteria, identical at every tier. Because the protection is identical at every tier: signed BAA, compliant infrastructure, from day one. It tells patients what most practices can't show.

The PROTECTED badge reflects HIPAA HAVEN program criteria. View badge criteria

Straightforward pricing. No "book a call to find out".

Foundation

Get comlpliant and get found.

$497/mo

+ $1,497 setup

  • Signed BAA

  • HIPAA-compliant practice website

  • Patient CRM

  • BAA management tool

  • Google Business Profile setup

  • HIPAA HAVEN PROTECTED badge

Scale

Your entire patient acquisition system, managed.

$3,497/mo

+ $3,997 setup

Everything in Growth, plus:

  • Advertising management

  • Virtual reception

  • Healthcare call tracking

  • Executive reporting dashboard

Just need the phones handled, compliantly?

Virtual Reception is available standalone: every patient call answered inside a HIPAA-compliant platform.

Virtual Reception is available standalone: every patient call answered inside a HIPAA-compliant platform.

HIPAA HAVEN runs live today for a behavioral health practice, full platform, virtual reception, and compliance program in production.

Ask us about it on your audit call.

Questions, answered straight.

Do you actually sign a BAA?

Yes, at every tier, as part of onboarding, before any patient data flows through the platform. It's contractual, not a marketing claim.

What does the BAA actually cover?

Our obligations as your business associate: how we safeguard, use, and handle patient information within the services we provide. It makes us accountable for our side, in writing. It doesn't transfer your responsibilities as a covered entity, and any vendor implying it can is overselling.

Does HIPAA HAVEN make my practice HIPAA compliant?

No platform can make a practice compliant, compliance is a program your practice runs, and anyone who promises otherwise is overselling. What we provide is compliant infrastructure, a signed BAA, and tools that support your compliance program.

I already have a marketing agency.

Great, ask them two questions: did they sign a BAA, and have they reviewed their tool stack's terms on PHI? If both check out, we can still serve as the compliant infrastructure they build on.

Isn't this just a white-labeled CRM?

We're built on enterprise infrastructure, purpose-configured for healthcare: BAA execution, compliance architecture, healthcare workflows, and the badge program. What matters is what's built on the engine, the same way your EHR runs on cloud infrastructure.

Will this replace my EHR?

No, and it shouldn't. Your EHR manages clinical records; HIPAA HAVEN manages patient acquisition and communication. We never touch clinical records.

What if I cancel?

Terms are straightforward and in your agreement, no surprise lock-ins. We'd rather earn the renewal.

Protected to grow.

Start with a compliance audit, a clear, honest picture of your practice's digital exposure and what it would take to fix it.

No obligation. No patient information required. Your $297 credits toward setup for 30 days.

©2026 Aquila Stars USA Ops, LLC d/b/a HIPAA HAVEN. HIPAA HAVEN provides HIPAA-compliant infrastructure and services that support your practice's compliance program. HIPAA compliance is the responsibility of each covered entity. The HIPAA HAVEN PROTECTED badge reflects HIPAA HAVEN program criteria and does not constitute certification by HHS, OCR, or any government body.